Sharepoint 2013 features

Well SharePoint 2013 is too new for my organization so we haven’t had hands on but I have been following this product for a while and while I am not a big fan on the apps look given I must say the sharing feature is commendable.

You can share the entire site, or just a list as well as a document also the amazing sky drive connectivity is like a bonus.

If you want to know more about the

Capabilities and features in SharePoint 2013

Follow the link on http://technet.microsoft.com/en-us/sharepoint/fp142374.aspx

Source : Technet

InfoPath Error: The form cannot be submitted

Error:

The form cannot be submitted because it contains validation error. Errors are marked with either a red asterisk (required filed) or a red, dashed border (invalid values)

 Background:

• This is the most common error I noticed after getting customize with InfoPath feature enabled in SharePoint list
• User has customized SharePoint list more precisely newform.aspx using InfoPath
• And then suddenly started getting above error

Troubleshooting:

• Open the list in InfoPath via list tab > customize form
• It will open up newform.aspx in InfoPath
• Once it is open check mandatory fields available in that form.
• Make sure all mandatory fields are available and deployed in newform.aspx
• Or
• If you don’t want them to be displayed in newform.aspx just remove mandatory option
• Republish the form and check behavior.

Feel free to reach me in case of any issues on above steps, thanks

NO data displayed in column

This is the most recent issue I came to know from one of my colleague. After moving a single file from source to destination the list went crazy.

Issue:
Column shows no data

Description
There was a requirement to move some files / items from List A to List B. And we used the most recommended way by using content and structure.


Background:

• Source list: List A
• Destination list: List B
• Structure of both the list are same with same column name
• Moved a single item from List A to List B
• From List B opened a moved item
• It showed blank / no data for some of the columns
• Checked old items and found the same thing

Findings:

• Total 3 columns affected Name, Manager’s name and status
• List A and List B both has these 2 columns
• List A contains all of these with “Single line of text” category.
• While List B contains person or group for name and manager’s name and choice category for stats column
• Also in List B found duplication of these columns with different category
• And here is the catch, columns having the same name but with different category showed blank / no data

Resolution:

• To make sure that the affected column shows wrong category, renamed one of the duplicated column
• Found the same column showed up in all three forms (newform, dispform and editform)
• Renamed it back to original one
• Removed them directly from list settings

SharePoint utilities

I was going through tech net and found some really great stuff people share there, thought it would be great to share the same here.

·         PowerShell Script to download all SharePoint Conference 2014 Videos & Slides –

1.       Downloads all the SPC14 Sessions and Slides

2.       Groups them by folders

3.       Makes sure no errors come up due to Illegal File names.

4.       If you stop the script and restart in the middle, it will start where it left off and not from beginning.

Download Link here: http://gallery.technet.microsoft.com/sharepoint/PowerShell-Script-to-all-04e92a63#content

·         The final guide to Alternate Access Mappings

After you have finished this guide, or only parts of it, you will hopefully grasp the functionality of Alternate Access Mappings and what it’s all about.

Download Link: http://gallery.technet.microsoft.com/sharepoint/The-final-guide-to-551bd75b

·         Copy all SharePoint Files and Folders Using PowerShell

This script uses PowerShell to copy all files and folders from one document library to another document library.  This script will allow you to copy an entire document library, along with user-defined metadata from one site collection to another.

Download Link: http://gallery.technet.microsoft.com/sharepoint/Copy-all-SharePoint-Files-0999c53f

·         SharePoint PowerShell script to clean up all recycle bins in a site collection

This PowerShell script will take a site collection URL as input and will then iterate through each sub web in the site collection, clearing it's recycle bin before finally clearing the site collection recycle bin at the end.

Download link: http://gallery.technet.microsoft.com/sharepoint/SharePoint-PowerShell-3bdd0d3a

·         Bulk Import SharePoint Files

This script uses PowerShell to upload files from the file system to SharePoint, maintaining the folder structure originally in the file system.  A separate script has also been provided in a separate post to perform bulk exports from SharePoint to the file system.

Download Link: http://gallery.technet.microsoft.com/sharepoint/Bulk-Import-SharePoint-e5ab637c

Source http://technet.microsoft.com/en-us/sharepoint/ee198298.aspx

SharePoint 2013 Roles

There are 5 built-in roles in SharePoint 2013

1. ·   Owner:  Owner has a complete control over site, list, library and other content placed on site.
2. ·   Designer: Users having designer role limited to certain activities. User can view, add, update, delete and approve content. Users can even customize the things, they have access to.
3. ·   Editor: Editor role users are not allowed to customize site design or content. Users can add, edit, update and delete content from the site.
4. ·   Contributor: Very limited role. They can delete content items which they have created but not by other.
5. ·   Reader: Users are only allowed to view the content of site. Users are assigned to Reader roles can download and edit the content but cannot save it back on SharePoint site.

Roles can be established at different level in SharePoint 2013. Role could be created from highest level that is Site Collection or at Individual site level or based on specific apps within site, library or list. Roles provide a way of managing permission at broadest level from site to site or within site and at apps level.

Reference : http://khalil-kothia.com/